CONSENT

We will obtain your consent to collect, use and disclose your personal information unless otherwise permitted or required by to do so by law. The methods by which we obtain your consent may include oral, written, electronic or implied consent.

Initial consent is received at the time that the information is collected, whether online, in person at Halifax Dance, or over the phone. Often, this will be when you are registering yourself or your child for classes at Halifax Dance, but it may also be if/when you make a donation or purchase tickets or merchandise.

You are not required to provide us with your consent to collect, use or disclose your personal information, and you may withdraw your consent to our collection, use and disclosure of your personal information at any time, subject to any applicable legal/contractual restrictions. Please note, however, that providing certain personal information (such as student names, ages, payment information, relevant student health information, and parent/guardian emergency contact information) is a condition of service. If you refuse to provide us with any information that is a condition of service, or withdraw your consent to our collection, use and disclosure of such information in accordance with the terms of this privacy policy, we may not be able to provide our services to you.

Consent for video and photography is requested at registration. There are three kinds of video and photography permissions:

• Performance videos: all Halifax Dance performances are professionally recorded for archival and DVD sale purposes. In order to perform in Halifax Dance shows, we require that you consent to be in these videos. Consent to performance videos applies to all performances going forward.

• General consent to video and photographs taken at Halifax Dance or other performance and rehearsal locations for use in social media, company reports, show programs, etc.

• Specific consent for photos used in formal advertising campaigns, including materials like brochures and billboards.

COOKIES & THE CLOUD

The website hosting service used by Halifax Dance, Squarespace, uses cookies. Cookies are small files stored on your browser to improve service, remember user information and preferences, and provide analytics. You can disable cookies on your browser. Please see Squarespace’s Cookie Policy for more information.

Our database service, MINDBODY, collects personal information for record-keeping and payment processing purposes and information may be shared with third parties in order to complete those services. All information is securely stored with password protections and encryptions. Please see MINDBODY’s Privacy Policy for more information.

Halifax Dance also utilizes a Google Drive server for internal communications and information storage. All accounts are password protected and access to stored information is limited to those staff members who require the information to provide services.

Social media websites such as Facebook, Instagram, and Twitter also collect cookies and user information. Some of that information is shared with Halifax Dance, such as user engagement with our posts and demographic information. Please consult a platform’s data and privacy policies if you have questions or concerns about the information they gather.

OPTING OUT

There are certain communications that you cannot opt out from receiving if you wish to continue using our services. For example, when you register for classes at Halifax Dance you consent to receiving the core communications related to those classes, such as class cancellations, scheduling, and payments for classes, among other things.

Whether or not you receive the more general information about events, fundraising, and school updates is up to you. When you register for our classes, you are deemed to opt in to receiving these communications; however, you can opt out of receiving these communications by contacting Amy Mackintosh, Director of Operations and Privacy Officer.

MEDIA & SOCIAL MEDIA

Please ask permission from a staff member to publish, report, or solicit the interest of the news media on anything related to Halifax Dance.

We understand that parents are excited and proud of their children’s participation at Halifax Dance, and that parents/guardians/visitors may wish to take photos/videos of students.  We aim to create an environment that the respects the rights of all our students, as well as our staff members. In order to protect the privacy rights of our students, as well as the intellectual property rights of our content creators (such as choreographers), we ask that you do not take photos or videos of Halifax Dance students without first obtaining permission from the necessary persons, such as other students’ parents and/or Halifax Dance staff, such as the instructor or office staff. This protects both the privacy rights of the students and the rights of content creators.

You may share images of your own child online with friends and family. However, publicly posting images of other students and/or videos of Halifax Dance choreography on social media (including Facebook, Instagram, and Twitter) without the consent of a parent, guardian and/or staff member, as applicable, contravenes this privacy policy and may violate privacy laws.

WEBSITE & ELECTRONIC COMMERCE

Halifax Dance uses password protocols and encryption software to protect your personal information when you purchase products or services from our websites. Registration and payment information received online is stored in password-protected databases at Halifax Dance. If printed, it is kept in a locked storage room or safe accessible only through the front office.

ANTI SPAM

Halifax Dance complies with the requirements set out in Canada’s Anti-Spam Legislation (CASL). This includes sending emails and texts from a Halifax Dance account, email address, or domain name, obtaining consent from recipients to send emails or texts, managing and responding to requests to unsubscribe and documenting and retaining records of consent.

Halifax Dance will not send you commercial electronic messages unless we have your express or implied consent to receive them, or as otherwise permitted by law, and the message includes identification and contact information for the sender, and there is an unsubscribe option.

CHANGES TO OUR PRIVACY POLICY

From time to time, we may make changes to our Privacy Policy. We will notify you of such changes by updating this website.

CONTACT INFO

If you have questions about Halifax Dance’s Privacy Policy, or you would like to access or correct any of your personal information, please contact the Halifax Dance Privacy Officer:

Amy Mackintosh, Director of Operations

Email: amy@hfxdance.ca

Further information about privacy can be found on the website of the Privacy Commissioner of Canada at https://www.priv.gc.ca/.